Condensing QuickBooks Desktop Company File

Are your QuickBooks files too large? Is your file slow? Condense service will reduce the QuickBooks file by 40- 70%. The condense service will speed up the performance of the file. For example, once you have reviewed your purchase orders, sales orders, and invoices it is time to actually condense your data. Now QuickBooks is starting to use the term clean up your data in lieu of condense. Certain versions will call it clean up and certain are calling it as condensed. It is that when we are condensing the data, we are cleaning up our file. It makes the files stable. The QuickBooks condense utility works with the company’s data files by removing the unused elements. It summarizes the closed transactions to journal entries.

Things that should be considered when condensing

• Once you condense your company files you cannot reverse it again that means the work cannot be undone.
• The condensing utility may not fix file damage property.
• Before condensing check through the list to find the transactions that will not condense.

Certain transactions will not be removed even after condensing.

• Larger the company file becomes the longer it takes to perform.
• Condensing consists of the following two things

1. Deleting transactions that are no longer needed for your current records
2. Adding monthly transactions that summarize the deleted transactions. This is not a requested task at the year-end, however, there are some better benefits for instance once the detail is deleted you can delete list entries that are no longer in use.

• You have the option to condense uncleared bank and the credit card transactions.
• Certain entries are not condensed during this process these include transactions having an open balance transaction link to other transactions with an open balance.

How to Condense For QuickBooks Pro/Premier 2012

• Select the File menu at that point pick Utilities.
• Select Condense Data.
• Click Yes to the message that prompts in the window. Select Transactions previously a particular date in the Condense Data window.
• Utilize the Date field to choose a date. QuickBooks will expel shut transactions at the very latest the date you pick. If you track stock, it’s best to make the date the most recent day of the month. That way, your normal cost for things will stay rectifies.
• Select Next.
• Pick a technique to abridge the transactions you’re evacuating (in case you don’t know, select Help me pick).
• Select Next.
• You can also select any of the check boxes for the discourse boxes that take after and click Next.
• Select Begin Condense.

How to Condense For QuickBooks Pro/Premier 2006 – 2011

• Select the File menu, go to Utilities
• Select Clean Up Company Data.
• Select Remove Transactions from a specific date.
• Utilize the Date field to choose a date. QuickBooks will expel shut transactions prior to the date you pick.
• Select Next.
• Selecting any of the checkboxes under Select Additional Criteria for Removing Transactions and click Next is another optional way you can try. Or you can select any of the checkboxes under Select Unused List Items to Remove and click Next.
• Select Begin Cleanup.
• Select OK beneath the message about influencing reinforcement before tidying up the information to record.

Feel free to get QuickBooks error tech support if you are facing any problem.
source: https://quickbookphonesupport.com/condensing-quickbooks-desktop-company-file/